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Password Policy and advice for users

Here is some advice to help you create a secure password:

  • Your password must be at least 8 characters long.
  • You can create long passwords by joining three random words together. For example, you could have ‘coffeetrainfish’ or ‘walltinshirt’ - but don’t use obvious sequences like ‘onetwothree’.
  • Always use unique passwords for your different accounts. So don’t use the same one for Brain in Hand that you use for your email address, social media profile, or any other account you have.
  • Always change your password immediately, and report it to Brain in Hand, if you think they may have been compromised or you notice anything else suspicious.
  • When creating passwords, make sure they can’t be easily guessed by people who know you, or derived from information gleaned from your social media profiles. Don’t use names of pets, friends, places you live or were born etc. Avoid the use of single dictionary words, or variations of these.
  • Don’t bother replacing the letter ‘O’ with a zero (or replacing the letter ‘I’ with the number one) or any other techniques as hackers can exploit these rules.

Store your passwords rather than trying to remember them all. This enables you to use longer, stronger, unique passwords and change them whenever you want, without making life too hard for yourself.

There are two ways you can do this:

  • Use a password manager. ‌These can easily create and maintain long, complex, unique passwords for every service you use.
  • Alternatively, write your passwords down on a piece of paper that you guard very carefully (and keep separate from the devices they relate to). Disguise them if you can, and don’t write your usernames alongside the passwords.